Everything people ask before they start.

A renewal decision tool for Microsoft 365 Copilot. It shows which Copilot seats are in use, prices the idle ones in pounds at the price you actually pay, and lets you nudge, reclaim or reassign seats with approval. It runs inside your own tenant as a SharePoint web part, with Power Automate flows that you own.

Not yet. Release 1 is planned for mid January 2027, ahead of the first renewal season of the year, and UsagePoint is not on Microsoft AppSource yet. Join early access and we will show you a demo, keep you posted and help you set it up when it ships.

Microsoft 365 and licence admins who look after Copilot seats, and the finance people who sign off the renewal. It gives both the same evidence.

No, it works alongside them. Microsoft's usage reports are its main source. UsagePoint adds what they leave out: your own prices in pounds, a renewal calendar, history beyond 180 days, and approved actions.

Yes. Some of Microsoft's group views need 50 or more Copilot seats. UsagePoint works with any number of seats; department figures simply need groups of at least 10 people, which you can lower to 5.

From you. You enter what you pay for each Copilot licence, how you pay (annual, annual paid monthly or monthly) and when a promotion ends. On bundles that include Copilot, only the Copilot part of the price counts, so the figures are not over-stated.

Neither. UsagePoint reads Microsoft's usage reports, which are typically up to two days old, and prices seats at the rate you enter. Every number shows where it came from and how old it is, and estimates are labelled. It does not meter tokens or read your Azure bill.

Microsoft says new Copilot Business licences bought through a CSP partner from 1 December 2026 come with usage-based billing switched on by default, with a default limit of 4,000 credits per user per month. UsagePoint's billing check shows whether it is on in your tenant, whether the default limits are still set and whether policies overlap.

Under Microsoft's CSP rules, seats can only be reduced within seven days of a purchase or renewal. After that the count is fixed until the term ends. UsagePoint warns you at 90 and 30 days and when the window opens, so the decision is ready in time.

No. Taking back an idle seat mid-term saves money only if you reassign it instead of buying another. Cutting seats saves cash at renewal. UsagePoint keeps those two apart everywhere, because they are different money.

Usage data never leaves your tenant. UsagePoint reads Microsoft's reports with the signed-in person's own rights and keeps its snapshots and settings in SharePoint lists on your site. The only call outside is a daily licence check-in with your tenant ID, site address, app version and licence state. It is on by default, and a site admin can switch it off.

Never. It reads activity counts, such as prompts per app and active days, and licence assignments. It never reads what people asked Copilot or what Copilot answered.

Only if your tenant already shows names in Microsoft's reports. By default Microsoft hides them, and UsagePoint then works with pseudonyms and never changes that setting. Named views are opt-in, limited to licence admins and logged, and there are no rankings or productivity scores.

It is built for licence management and adoption support, not performance management. Per-person Copilot reporting can still count as monitoring workers under ICO guidance, so we show exactly what it reads and keeps on the privacy and data page to help with your notice and any DPIA.

No. It nudges first. If a seat stays idle, the person gets 14 days' notice and can reply that they still need it. Only then does a licence admin approve the change, and you can add a manager's approval too. The change itself is made by a flow in your own Power Automate.

SharePoint Online and an admin to approve read-only Graph permissions once; a reporting role such as Reports Reader for people who view usage; a Power Automate premium licence for the owner of the reclaim flow; and, only for last sign-in dates, Entra ID P1 or P2.

Yes. Release 1 runs on a SharePoint page, as a Teams tab and as a personal app in Teams.

Per tenant per year by the number of Copilot seats: about £995 up to 100 seats, £2,495 for 101 to 500 and £4,995 for 501 to 2,000, excluding VAT. Above 2,000 seats, talk to us. A free snapshot shows idle-seat cost in pounds and your top 5 idle seats.

Yes. GovernPoint, ExposurePoint and UsagePoint together cover Ready, Safe, and Used and worth it, at around 25% off the combined price. Each app is also sold on its own.

Apps 365 Ltd, a UK company in London that builds SharePoint and Microsoft 365 apps, including GovernPoint and Handover Pro. UsagePoint is not made or endorsed by Microsoft.