Features: Home, Seats, Adoption, Spend and Agents

Home

A short list of what to do next.

Home replaces a wall of charts with the few things worth doing now. Each card has its cost in pounds and one main button, and only the most important one is marked in coral.

Idle seats, leavers holding seats, the next renewal and the billing check, in one list
Every number shows where it came from and how old it is, such as "Microsoft data, 2 days old"
Estimates are always labelled as estimates
Follows your SharePoint or Teams theme, in light or dark

UsagePointIT and licensing sitePro Microsoft data, 2 days old

Home Seats Adoption Spend Agents

Copilot seats120112 assigned In use71of 112, weekly Idle 60+ days£3,78014 seats a year

Do this next

14 seats with no Copilot activity in 60+ days£3,780 a year at your price. Nudge first, then reclaim with approval.Review
Renewal in 41 daysMicrosoft 365 Copilot, 120 seats. You can reduce seats until 14 Dec.Prepare pack
Usage-based billing is on, with default limitsCopilot Business: up to 4,000 credits per user a month.Check
3 seats held by leavers or disabled accounts£810 a year. Fast path, still approved.Review

Seats

Who holds a seat, and who uses it.

Seats lists every Copilot seat with its holder's department, last Copilot activity and where the licence comes from, priced at your rate. From here you nudge, start a notice, or reassign.

Idle on your terms: no activity in 28, 60 or 90 days, few active days, or never used
"Microsoft active" shown next to "your active", so the gap is visible
Leavers, disabled and non-human accounts still holding seats, on a fast path that is still approved
Direct, group and dynamic-group licences told apart, so each reclaim is routed correctly
A seat request queue, so freed seats go to people who asked before you buy more
Seats used only in Copilot Chat on the web, and seats that cannot work properly, shown on their own
If your reports hide names, it works with pseudonyms and explains the setting. It never changes it

UsagePointIT and licensing sitePro Microsoft data, 2 days old

Home Seats Adoption Spend Agents

PersonDepartmentLast Copilot activityLicence fromA year

Dana WhitlockSales74 days agoDirect£270

Ravi MenonFinanceNever usedGroup£270

Ellie FrostOperations68 days agoDirect£270

Tomasz NowakMarketing63 days agoDynamic group£270

14 seats, £3,780 a year. Reassigning avoids a new purchase; cutting seats saves cash at renewal.Nudge 2Start notice

UsagePointIT and licensing sitePro Microsoft data, 2 days old

EF Ellie Frost, OperationsMicrosoft 365 Copilot, direct licence. No Copilot activity for 68 days. £270 a year

Nudge sent22 Sep: tips for Word and Outlook
Notice sent, 14 days to reply6 Oct: "Still need it?" with a one-click reply
No reply by 20 OctNo hold-until date set
Waiting for approvalLicence admin: Jo Hartley
Your flow removes the licenceRuns in your own Power Automate
Seat goes to the request queue2 people have asked for one

ApproveKeep the seatHold until a date

Adoption

Where Copilot is taking hold.

Adoption shows the share of each department using Copilot in each app, so training and help go where they are needed. It is about groups, never about ranking people.

By department and by app: Teams, Outlook, Word, Excel, PowerPoint and Chat
Groups under 10 people hidden, and never below 5
Time to first use after a seat is assigned, with a nudge in the first fortnight
A data-quality card for Copilot users with no department or cost centre
History kept beyond Microsoft's 180 days: 13 months by default, with a delete routine
A pilot scorecard for a cohort, with go or no-go evidence at cohort level only

UsagePointIT and licensing sitePro Microsoft data, 2 days old

Home Seats Adoption Spend Agents

DepartmentTeamsOutlookWordExcelPowerPointChat

Finance24 people 62%71%48%66%22%54%

Sales31 people 74%80%58%30%61%69%

Operations18 people 41%46%28%37%12%33%

People12 people 58%63%70%19%35%49%

Legal7 people Fewer than 10 people: hidden

Marketing14 people 66%52%77%21%72%63%

Share of each department active in each app in the last 28 days. No individual scores.

Spend

What it costs, at your price.

Spend prices every seat at your contracted rate and keeps the renewal in view. It separates the two kinds of saving, because finance will ask.

Your price per licence, how you pay, promotion end dates and the step up after
On bundles, only the Copilot part of the price counts, and duplicate Copilot licences are flagged
Renewal calendar with alerts at 90 and 30 days and when the seven-day window opens
The usage-based billing check for Copilot Business
A planner for the Copilot Business 300-seat ceiling
Copilot Credits from Microsoft's report, in pounds at the credit price you enter
Cost by department and cost centre for showback
An optional "indicative value" note, off by default, by department and never per person

UsagePointIT and licensing sitePro Microsoft data, 2 days old

Home Seats Adoption Spend Agents

Renewal packMicrosoft 365 Copilot, 120 seatsAnnual term, paid yearly. Renews 7 Dec 2026. 41 days

90 days8 Sep, alert 30 days7 Nov, alert Renewal7 Dec 7-day windowReduce seats until 14 Dec

Kept apart on purpose: they are different money.Download pack

UsagePointIT and licensing sitePro Microsoft data, 2 days old

Usage-based billing check, Copilot Business

Usage-based billing is onSwitched on with your Copilot Business seatsReview
User limit: 4,000 credits a monthStill the default. At your credit price, up to £32 per user a month.Default
2 spending policies overlapThe least restrictive one winsFix
Auto-apply new services is onNew services inherit these policiesCheck
Tenant limit set below the default300,000 credits a monthOK

Credits valued at the credit price you entered. Estimate, not a bill.

Agents

Which agents are used, and which are not.

Agents shows agent use as Microsoft reports it, with owners, so you can keep the useful ones and retire the rest with the owner's say-so.

People using each agent, and the agent's owner
Agents with no use in 90 days, or whose owner has left
Keep, review or retire, confirmed by the owner
Agent identities counted apart from people

Microsoft is building in this area too, so the Agents area will be checked against what it announces at Ignite in November before Release 1 ships.

UsagePointIT and licensing sitePro Microsoft data, 2 days old

Home Seats Adoption Spend Agents

Agents used in 28 days9 People using agents142 No use in 90 days3

Policy helper86 people in 28 days. Owner: People teamKeep
Bid writer41 people in 28 days. Owner: Sales operationsKeep
Supplier FAQ4 people in 28 days. Owner: ProcurementReview
Onboarding guide 2025No use in 90 days. Owner has leftRetire?

As reported by Microsoft. Owners confirm before anything is retired.

Behind the gear

Settings you set once.

Operational settings live in a list on your site, so they survive page edits and your flows read the same values.

Prices and termsPer licence, cadence, promotions, renewal dates.
What idle means28, 60 or 90 days, active days, never used.
ApprovalsLicence admin always; manager optional.
Group size and retention10 people and 13 months by default.
Named viewsOff by default. Paid, licence admins only, logged.
LicenceYour key, and the switch for the daily check-in.

Free and paid

Start free. Pay when you are ready to act.

The free snapshot shows the one thing Microsoft does not: your idle seats in pounds. Paid bands unlock everything else.

Feature	Free snapshot	Paid bands
Idle-seat cost in pounds, at your price	Included	Included
Idle seats listed	Top 5	Every seat
Agents	Summary	Full area
One-page PDF snapshot	Included	Included
Nudge, notice, approval and the flows	Not included	Included
Renewal calendar and renewal pack	Not included	Included
Department and app adoption	Not included	Included
History beyond 180 days	Not included	Included
Exports and the monthly report	Not included	Included

See the prices

Coming in Release 2

Add-on rightsizing: idle Teams Premium, Visio, Project and Power BI seats, and add-ons you already get in a suite, such as Entra ID P2 or Power BI Pro in E5.

Later, when there is demand: a partner mode for CSPs and MSPs, built on exports from each tenant, never a shared database.

What we will not build

Read prompts or Copilot responses.
Meter tokens or claim to show AI spend as it happens. Microsoft owns the meters.
Score, rank or rate individual people. No leaderboards.
Remove a licence without notice and a person's approval.
Change your tenant's setting that hides names in Microsoft's reports.
Send your usage data to Apps 365 or compare you with other customers.

Five areas. One job each.

A short list of what to do next.

Who holds a seat, and who uses it.

Where Copilot is taking hold.

What it costs, at your price.

Which agents are used, and which are not.

Settings you set once.

Start free. Pay when you are ready to act.

Coming in Release 2

What we will not build

Go into your next renewal knowing which seats are used.